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4 Tips for Conducting Safe Meetings from Your Home Office

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If you're a new entrepreneur, you need to meet with clients, vendors, and potential business partners. You can mitigate harm and communicate effectively by designing your home office for safe virtual and in-person meetings. Read on for some tips from IRL: Insurance Research Letter.

1. Invest in Remote Work Tools

The right technology can help you operate your home-based business efficiently while minimizing unnecessary contact. First, you should purchase the furniture and hardware you need to accomplish your work. In addition to your computer, you should acquire useful tech accessories, including headphones and a quality monitor.

ProjectManagement.com notes that you also need remote work software that helps you streamline and automate tasks. For example, you can use invoicing apps to ensure prompt payment while reducing the need for in-person contact. These will improve your invoice management. Other work-related tasks you can simplify with software solutions include scheduling, file management, and communications.

Keep tabs on upcoming technologies and valuable resources in the insurance world by reading IRL: Insurance Research Letter. It is how you stay informed so you can best guide your clients.

2. Upgrade Your Video Calls

If you spend significant time video conferencing, it could be worthwhile to update your setup. Think about purchasing a new webcam or microphone to look and sound your best. Try to keep your camera close to eye level when taking a video call. Changing the position of your monitor, laptop or camera can help. Furthermore, a comfortable, adjustable desk chair is useful if you have to take longer calls.

Reduce visual clutter and aim for a simple design. Light, neutral colors with natural lighting creates a flattering background. You should have some decor so that your space does not appear sterile or impersonal. But make sure that your decor is tasteful and reflects your business. Avoid loud, distracting clothing or make-up. If your office lacks adequate illumination, you can place a light source, such as a ring light, behind your camera.

3. Consider Your Home’s Value and Tax Deductions

When making upgrades to your home office, it's crucial to consider the return on investment. Choose improvements that add to your house's value, especially if you intend on selling in the near future. Fully operational home workspaces are increasingly in-demand among home buyers. As such, your home office renovations could actually increase your home’s overall worth. You can track the progress of your home office redesign by taking before and after pictures. This helps you quantify the increase in your home's value.

Such improvements can also be claimed as deductions on your tax return. What’s more, if your office space is used exclusively for doing business, you can also claim the business use of your home based on the square footage of the home office.

4. Meet Safely In-Person

If you need to conduct an in-person meeting at your home-based office, you can take steps to improve the experience. First, you should secure adequate parking for anyone visiting your home. Any areas of your home that your clients or visitors will encounter should be kept tidy and free of obstructions. Try to keep your office quiet and minimize potential interruptions, including those from pets and children.

You can reduce the spread of infectious illnesses with appropriate safety measures. Ensure you have seating for your guests and try to position yourself further away if possible. Instead of using cloth masks, purchase a quality respirator, such as an N95, KN95, or KF94 mask, that fits your face snugly. Weather permitting, you can open your windows to let in fresh air. However, you can also upgrade your HVAC system to include a disinfecting UV light that reduces the number of microbes in the air.

Stay Safe and Be Productive

Business communication can be complicated, but upholding safety standards doesn't have to be. There are methods and resources that can help you run safer remote and home-based meetings. Look for great technology to help make remote interactions feel personal, and implement safety protocols for in person meetings. With a few intentional steps, you and your clients can meet safely any time.

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Posted by IRL Staff

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